At County Member we are dedicated to safeguarding the privacy and personal data of our members. This Privacy Policy outlines how we collect, use, and protect your information when you join as a member, participate in our activities, or interact with us online or offline. We adhere to the General Data Protection Regulation (GDPR) and other applicable privacy laws to ensure your data is handled responsibly.

1. Information We Collect

We may collect and process the following types of information:

• Personal Information: Name, address, phone number, email address, and other membership-related details you provide during registration or renewal.
• Financial Information: Payment details for membership fees, donations, or event participation.
• Event Participation Data: Records of attendance, preferences, and feedback from events, meetings, or activities.
• Non-Personal Information: Device data, browser type, IP address, and browsing activities on our website via cookies or analytics tools.
• Sensitive Information: Any health-related data or accessibility needs provided for specific events or accommodations.

2. How We Use Your Information

We use the collected data for:

• Administering membership records and benefits.
• Communicating about events, newsletters, and important updates.
• Organizing and managing events or programs.
• Processing payments and donations.
• Responding to inquiries and feedback.
• Complying with legal and regulatory requirements.
• Analyzing trends to improve member services and organizational initiatives.

3. Legal Basis for Data Processing

We process your data under the following legal grounds:

• Consent: When you explicitly agree, such as subscribing to newsletters.
• Contractual Necessity: For managing your membership or processing payments.
• Legitimate Interests: To ensure effective member services, improve operations, and safeguard the organization’s integrity.
• Legal Obligations: Compliance with laws, such as financial or safety regulations.

4. Sharing Your Information

Your data is not sold or rented. However, we may share your information with:

• Service Providers: Third-party vendors assisting with membership management, event logistics, or payment processing.
• Legal Authorities: When required to comply with legal obligations or protect the rights and safety of members or the organization.

5. Data Transfers

If your data is transferred outside the European Economic Area (EEA) or other jurisdictions, we ensure appropriate safeguards are in place, such as:

• Binding Corporate Rules (BCRs).
• Standard Contractual Clauses (SCCs).
• Compliance with applicable privacy laws.

6. Cookies and Online Tracking

Our website uses cookies to enhance user experience and track analytics. You can manage your cookie preferences via browser settings.

7. Data Retention

We retain your personal data only as long as necessary to fulfill the purposes outlined or to comply with legal obligations. Afterward, data is securely deleted or anonymized.

8. Data Security

We implement robust measures to protect your information, including:

• Data encryption.
• Secure servers and firewalls.
• Regular audits and security updates.

While we strive to ensure data security, no system is entirely immune from risks.

9. Your Rights

You have the following rights regarding your personal data:

• Access: View and obtain a copy of your data.
• Correction: Update or amend inaccurate data.
• Deletion: Request data removal, subject to legal obligations.
• Data Portability: Receive your data in a portable format.
• Objection: Restrict processing for specific purposes.
• Opt-Out: Decline marketing communications.
• Non-Discrimination: Exercise your rights without prejudice.

To exercise these rights, contact us at The County Members

10. Third-Party Links

Our website or communications may include links to external sites. We are not responsible for their privacy practices; please review their policies.

11. Children’s Privacy

Membership is not intended for individuals under 18. If a minor has provided personal data, contact us for immediate removal.

12. Changes to This Policy

This Privacy Policy may be updated periodically. Please check this page regularly for changes.

13. Contact Us

If you have questions or concerns about this Privacy Policy, please contact us:

The County Members
Email: info@countymembers
Phone +44 1303 847432